Member Terms & Conditions


Welcome to This website is owned and operated by OKUKAN. OKUKAN is our parent dojo. By visiting our website and accessing the information, resources, services, products, and tools we provide, you understand and agree to accept and adhere to the following terms and conditions as stated in this policy (hereafter referred to as ‘Membership Agreement’).


1) As a member of KINDY KARATE & OKUKAN, you agree to these Terms & Conditions. Where members are children, this agreement also extends to their parents/guardians.

2) As a member of KINDY KARATE & OKUKAN, you agree to the OKUKAN Policies (upheld for student safety and protection). Please read. 

3) Members will make an effort to follow the Code of Conduct (DOJO KUN) and OKUKAN’s COVIDSafe General Guidelines.

4) Members understand that all content and materials available on, including but not limited to text, graphics, website name, code, images and logos are the intellectual property of OKUKAN and KINDY KARATE, and are protected by applicable copyright and trademark law. Any inappropriate use, including but not limited to the reproduction, distribution, display or transmission of any images or content on this site is strictly prohibited, unless specifically authorised by OKUKAN.

5) Members understand that solely they are responsible for, and KINDY KARATE & OKUKAN will not be liable for, any consequences, losses, or damages that we may directly or indirectly incur or suffer due to any unauthorised activities conducted by you, as explained above, and may incur criminal or civil liability.

6) Members completely understand that KARATE can be a dangerous sport. Any member participates in training and activities associated to the practice of KARATE at their own risk. The member or his/her representatives hereby absolves and indemnifies KINDY KARATE & OKUKAN, coaches and other students from all liability arising from injury, death or damage however caused, including by the negligence of the indemnified, arising out of any activity carried on by the indemnified.

7) All classes are subject to venue availability.

8) All classes are subject to Australian Government regulation in relation to COVID-19.

9) On the day of enrolment and each time you or your child uses our DOJO, you promise us that:

– you/your child are in good physical condition;

– you/your child have not showed COVID-19 symptoms and have not been in contact with COVID-19 known cases within the last 14 days of attendance;

– you know of no medical or other reason why you/your child cannot or should not do active or passive exercise.

10) We reserve the right to close a class due to small numbers and to reallocate enrolled members in a class at a different time and/or location.

11) We reserve the right to refuse membership to any individual without explanation.

12) Members will not teach KARATE publicly or privately unless with the explicit authorisation of SENSEI Sandra Contreras.

13) We reserve the right, at our sole discretion, to change, modify, add or remove parts of this Membership Agreement, at any time. It is your responsibility to check this Membership Agreement periodically for changes.Your continued training/active membership following the posting of changes to this Membership Agreement will mean that you accept and agree to the changes.


Decisions and actions at KINDY KARATE & OKUKAN contribute to a safe environment, placing great importance on the safety of students. We ensure instructors keep valid accreditation with the Australian Sports Commission. Our training venues are always equipped with a first aid kit and injury record forms to manage accidents.


Please follow our general guidelines for COVIDSafe training for children:

Students and visitors are asked to refrain from entering the building if they are suffering COVID-like symptoms (runny nose, cough, etc), and must not return until symptoms resolve. It is a serious offence within our school to break this rule.

We take hygiene seriously. In the unlikely event that our COVID-19 coordinator (SENSEI) sees a student is unwell or is not keeping good hygiene practices, that student will be asked to return when their symptoms have resolved or when good hygiene practices can be met.

– Monitor your health status and stay away from KARATE when ill until symptoms fully resolve.

– We encourage parents to stay out of the building. Let only one guardian drop off or picking up your child, no watching for the time being. 

– If possible, students should come to training already changed.

– Disinfect or wash your hands before you enter the DOJO.

– Limit your stay to training time -arrive only 5 minutes before class and make your way out as soon as the class finishes.

– If you’d like to speak to SENSEI about student progress, contact Meg to arrange a time

– Keep KARATE uniforms clean and bring your own water bottle.


If your child attends Kindy Karate classes for 4-5 year olds, COVID SAFE GENERAL GUIDELINES CHILDREN apply, except, one guardian will be allowed to watch. This is a special consideration that does not extend to Prep or other children classes.


Please follow our general guidelines for adults:

– If possible, you should come to training already changed.

– Disinfect or wash your hands before you enter the DOJO.

– Limit your stay to training time.

– Keep KARATE uniforms clean and bring your own water bottle.

– Monitor your health status and stay away from KARATE when ill until symptoms fully resolve.

  • Of course, keep coughing or sneezing into your elbow and observe social distancing inside the DOJO and when you travel to and from the DOJO!


• Memberships are lifetime but can be cancelled at anytime by OKUKAN if deemed necessary or appropriate. If membership is cancelled, monthly tuition will also be ceased.

• Membership is offered at SENSEI Sandra’s discretion. We retain the right to refuse membership or to cancel membership on grounds of bad/disrespectful behaviour by the student(s) and/or parent(s).

• Members are not entitled to refunds of the membership fee.

• Members are entitled to save their spot in a class in case of COVID closure by paying 50% of tuition and then receiving a 50% discount on tuition when training returns to normal.

• Members are not entitled to refunds of tuition.

• Members are only eligible to train if they have no outstanding fees.

• Members are only eligible to grade (or stripe) if they have no outstanding fees.

• We encourage students to train regularly for their own benefit.


• Tuition is charged on a four-weekly cycle, four weeks in advance (ie. 28 days in advance).

• Tuition will start on the date of the first lesson (selected on the enrolment form).

• Tuition is calculated over our annual teaching period between late January and December, and takes into account all public holidays school holidays and scheduled KARATE-events appearing in our yearly training calendar.

• We do not refund, roll-over, run additional classes or allow students to join other classes to make up for any classes they have missed. SENSEI will allow makeup lessons only if she fails to deliver her regular classes.

• Tuition excludes our annual break over Christmas/New Year when classes are not delivered. Tuition will be stopped over this time.

• In the unlikely event a student fails to attend class for some time and is uncontactable, we will cancel their tuition on their behalf and notify them by email.


OKUKAN does not conduct classes on Public Holidays.


We require 28 days written notice of cancellation. Please notify of cancellation via email.


If you have any questions or comments about our Terms of Service as outlined above, you can contact us at: [email protected] This agreement is in effect as of 13th July 2020.